Host Advocacy LLC
Please see below for our privacy policy.
Privacy Policy
Effective Date: September 12, 2026
1. Introduction
Host Advocacy (“we,” “us,” “our,” or the “Organization”) provides legal advocacy services and educational resources to help self-represented litigants (“pro se litigants”) understand and navigate the legal process. We are not a law firm, and our services do not constitute legal representation unless expressly stated in a signed engagement agreement.
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, attend our trainings or clinics, contact us, or otherwise interact with our services. By using our services, you agree to the terms of this Policy.
2. Important Notice About Legal Advice and Privilege
Currently at this time we DO NOT offer legal representation, so if you are looking for confidential legal advice please consult with a licensed attorney. Information you share with us through our website, general inquiries, workshops, or self-help materials is not protected by attorney-client privilege. Please avoid sharing sensitive case details through general contact forms, email, or public workshop settings.
3. Information We Collect
a. Information You Provide Directly
- Name, email address, phone number, and mailing address
- Information submitted through contact forms, intake forms, or registration for workshops/clinics
- Case-related information you voluntarily share (e.g., during an intake screening)
- Payment information for paid trainings or services (processed via third-party payment processors; we do not store full card numbers)
- Communications you send us (emails, messages, feedback, testimonials)
b. Information Collected Automatically
- IP address, browser type, device information
- Pages visited, time spent on site, referring URLs
- Cookies and similar tracking technologies (see Section 8)
c. Information from Third Parties
- Information from co-counsel, referral partners, or court self-help centers, where applicable and consistent with applicable confidentiality rules
4. How We Use Your Information
We use collected information to:
- Provide legal advocacy services, educational programming, and self-help resources
- Screen and process intake requests for services or clinics
- Register participants for workshops, webinars, or trainings
- Respond to inquiries and provide support
- Improve our website, materials, and programs
- Send administrative updates, program reminders, or (with consent) newsletters
- Comply with legal, ethical, and regulatory obligations
- Maintain records as required by applicable court rules, grant funding requirements, or professional conduct rules
We do not sell your personal information.
5. How We Share Information
We may share information with:
- Service providers who help operate our website, process payments, or manage program registration, under confidentiality obligations
- Court systems, government agencies, or opposing parties, only where you have engaged us for representation and disclosure is required or authorized
- Funders or grant administrators, typically in de-identified or aggregate form, where required for grant compliance/reporting
- Legal or regulatory authorities, when required by law, subpoena, or court order
- Successor organizations, in the event of a merger, reorganization, or transfer of program operations
We do not share individually identifiable case information with third parties for marketing purposes.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
7. Data Retention
We retain personal and case-related information for as long as necessary to fulfill the purposes outlined in this Policy, comply with legal and ethical obligations (including applicable rules of professional conduct and record-retention requirements), resolve disputes, and enforce agreements. Retention periods may vary depending on whether services involved formal representation.
8. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
- Enable core site functionality
- Analyze site traffic and usage patterns
- Remember your preferences
You can control cookies through your browser settings. Disabling cookies may affect site functionality.
9. Your Rights and Choices
Depending on your state of residence, you may have rights to:
- Access the personal information we hold about you
- Request correction or deletion of your information
- Opt out of certain communications
- Request a copy of your data in a portable format
To exercise these rights, contact us using the information in Section 13. We will respond consistent with applicable law. Note that certain records related to legal representation may be subject to retention requirements that limit deletion.
[If you serve residents of California, Virginia, Colorado, Connecticut, or other states with comprehensive privacy laws, this section should be expanded to meet those specific statutory requirements.]
10. Children’s Privacy
Our services are not directed to individuals under 18, and we do not knowingly collect personal information from minors without appropriate consent. If you believe a minor has provided us information without proper consent, please contact us to request deletion.
11. Third-Party Links
Our website and materials may link to third-party resources, including court websites, legal aid directories, and self-help portals. We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies separately.
12. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The “Last Updated” date above indicates when this Policy was last revised. Material changes will be posted prominently on our website.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us.